This is a contract to hire position. This position does not offer relocation.

Position Overview

This is an entry level role responsible for overall front office activities and for directing and coordinating office services and related activities. The Office Assistant will assist the Admin Team in coordination of resources.

 Essential Duties and Responsibilities

Performs general clerical duties that include copying, printing, scanning, mail/delivery services and filing and running periodic errands; provides administrative support to company Managers and Executives as needed

Set up and break down of lunch, fill vending machines and sodas, stock inventory

Maintains regular office hours as coordinated with direct manager

Creates, modifies, and maintains documents for the Internal Operations Department using word processing and spreadsheet software

Orders lunches for three shifts at cPanel and monthly Sweet Treats - making sure to have a variety for all allergies and dietary restrictions for all employees, while researching and negotiating prices for lunch vendors and providing an alternative to daily buffet

Ensures company car is kept clean and up to date on registration and inspection

Assists in creating and designing monthly company newsletter

Assists in coordination of company based events

Supports Facilities Manager with managing and maintaining the security badges and vending machine system

Schedules and maintains various Managers’ calendars for meetings and interviews

Manages and justifies expenses

Adheres to the policies and procedures of the company

Exemplifies cPanel’s Core Values of Integrity, Respect, Collaboration, and Follow-Through
 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Discretion — able to exercise good judgment and maintain confidentiality of sensitive information

Oral Communication - able to speak clearly and effectively in positive or negative situations

Written Communication - able to communicate effectively in all written work, utilizing proper grammar, spelling, and punctuation

Time Management - able to use time effectively in an unsupervised fashion, pursuing other activities when regular duties have reduced volume; able to complete projects in a timely manner

Planning/Organizing skills - able to prioritize work activities, use time efficiently, plan, organize and work through large projects in a self-motivated manner

Adaptability - able to adapt to changes in the work environment, manage competing demands and able to deal with frequent change, delays or unexpected events

Problem solving skills - able to identify and resolve problems in a timely manner, gather and analyze information skillfully; able to apply independent judgment on regular basis in making decisions

Interpersonal skills - able to interact with co-workers and customers in professional and effective manner

Computer knowledge - strong knowledge of word processing and spreadsheet software; strong knowledge of electronic communication systems; knowledge of Mac office products, including Pages and Numbers; knowledge of Microsoft Office products, including Excel and Word; able to navigate internet proficiently

Education/Experience – High School diploma or equivalent

Numeracy and literacy skills

Travel - Occasional travel will be required

Work Environment

Noise Level – Moderate

Environment - Office environment: Well-lit, ventilated.  Temperatures may vary; primarily constant.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with known disabilities to perform the essential functions.

Specific abilities required by this job include:

Near vision and hearing

Ability to occasionally transport up to 30 pounds 

Ability to transport oneself as needed throughout the day

Ability to sit and use computer workstation, including keyboard and visual display terminal, for extended periods of time

Ability to stand for long periods of time during conferences, trade shows, and/or other networking events

Manual dexterity (eye/hand coordination); repetitive arm/hand movements.